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Microsoft Word, Its Features and Purpose

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Microsoft Word

Microsoft Word is one of the world’s most popular software applications, with millions of office employees, students, and home users using it to create, read, and edit documents.

Many people do not use all of MS Word’s features because not all of them are required for every user. Even if you don’t need them all right away, getting familiar with the basic features and characteristics of Microsoft Word can be beneficial.

Key Features of Microsoft Word

Microsoft Word’s key features also include the ability to enter and format text, save and print documents, compatibility with older versions of Word and other applications, cloud or local use support, and collaboration features.

Newer versions of Word include features that older versions do not, so if you want a feature that isn’t available in the version you’re using, you may want to upgrade your Word software if your computer supports it.

Working with Text and Styles

Microsoft Word is a word processor, which means that it’s designed primarily for text-based documents. These can be business reports, student papers, informal notes from a call or a lecture, or letters to friends and relatives.

In Word, you type text and see roughly how it will appear on someone else’s computer screen or on paper. You can change the font, texture, size and other style settings for text using Word’s built-in options.

To style multiple sections of text the same way, such as to consistently style headings in a certain way, you can create styles that group multiple formatting options into one setting.

Saving and Printing

When you finish a document in Word, you usually want to save it for later use, send it to someone, print it, or some combination of these options.

You can save a document in a variety of formats in Word to ensure compatibility with other software. You can save the document locally on your computer or, if using a recent version, to a Microsoft-supported cloud system so that you and others can access it remotely.

Most modern printers allow you to print documents by adjusting settings such as whether to print in black and color, whether to print on both sides of the paper, and what size and shape of paper you want to use.

Word and Compatibility

Microsoft Word has been designed for years to enhance version compatibility. Versions of Word can typically open files created in previous versions of the software and save files in formats supported by previous versions. You can also save files in formats like Rich Text Format, which is supported by a number of competing products.

Many other word processors can open Microsoft Word files. If you use newer features in a document, you may not be able to fully rely on them if you open the document in another application, such as an earlier version of Word.

Cloud and Local Support

Microsoft Word provides both a local version of the software that can be accessed on your computer and a version that can be accessed via a web browser. Word was previously only available as a program that you installed locally on your computer.

You can save files locally or to a Microsoft-hosted cloud system where they can be accessed from any location using either version of Word in Microsoft 365 or Office 2016.

Built-in Collaboration

Multiple people can edit the same document in modern versions of Microsoft Word. This is an improvement over previous editions and some competing products that required users to edit documents one at a time and email or otherwise share changed versions for review and further editing. Collaboration tools in older versions of Word are limited.

Purpose of Microsoft Word

Microsoft Word is a word processing program that is included with the Microsoft Office Suite. Word’s primary function is to generate text documents that can be saved electronically, printed on paper, or saved as PDF files.

Composition and Editing

Microsoft Word allows users to type words, sentences, and paragraphs on a typewriter-like interface. Word, on the other hand, allows you to edit your words after you’ve typed them. You can, for example, correct spelling and grammar, change words, delete or add words, and even move entire blocks of text to different parts of the document.

Formatting and Saving

Microsoft Word has many formatting options, including boldface type, italics, underlining, headers and footers, bullets, and numbering. The program will also allow you to save your document electronically to the computer’s hard drive so that it can be opened again later.

Printing in Microsoft Word

Microsoft Word can also assist you in printing your document. With Word, you can choose printing options such as the printer you want to use and how many copies of the document you want to print.

Author: Jace Mrazz is a Microsoft Office expert with 5 years of experience in the technology industry. He has written technical blogs, white papers, and reviews for a variety of websites, including office.com/setup.